Careers - Administrative

Support Staff Recruiting

Litigation Legal Secretary

Christian & Barton, L.L.P., one of Virginia’s premier mid-size law firms, is seeking a motivated, energetic, experienced, professional litigation legal secretary to join its team.
Duties and Responsibilities:

  • Draft and edit correspondence, such as engagement letters and letters of representation, at the request of attorneys; edit and send other correspondence;
  • Provide administrative support for lawyers preparing for depositions, hearings, mediations, and trial by preparing binders, exhibit lists, timelines, and other helpful documents;
  • Open new files, request conflict of interest checks with file room records, and regularly maintain all client and general files with minimal supervision; conduct periodic review for possible storage of older files; prepare files to be closed;
  • Maintain electronic filing systems for attorney review and the discovery process, to include sorting and Bates stamping documents, organizing files, and tracking privileged documents;
  • Establish and maintain calendar and deadline reminder systems; utilize master calendar system; make appointments and set up meetings for attorney(s);
  • Enter, edit, and post time entries;
  • Process bills; proof billing sheets; review and edits bills;
  • Screen telephone calls, record messages and ensure rollover lines are attended;
  • Read, sort, date, and file incoming mail; ensure outgoing mail is timely delivered; if necessary, route mail to specific delivery service and follow up on timely delivery;
  • Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship;
  • Perform typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the Human Resources Manager; and
  • Flexibility to work overtime as assigned.

Minimum Requirements:

  • Associate or paralegal degree, or equivalent experience, required;
  • A minimum of 3 years’ experience as a litigation legal secretary;
  • Current litigation experience in a law firm environment desired;
  • Strong working knowledge of technology including Office (Word, Outlook & Excel) and court websites;
  • Strong typing, organizational and communication skills required;
  • Strong sense of confidentiality and ability to exercise sound judgment;
  • High attention to detail;
  • Courteous and positive attitude;
  • Candidate should be a self-starter who is assertive and proactive with excellent problem solving, organizational, prioritization, and delegation skills; and
  • Experience with a document management system (eDocs), billing and time entry programs a plus.

Competitive salary commensurate with experience as well as excellent benefits, including medical, dental, 401(k) and a 7-hour work day. To apply, please send a cover letter and resume to

Contact Information

**Effective April 12, 2021**
901 East Cary Street, Suite 1800
Richmond, Virginia 23219-4037
Phone: 804.697.4100
Fax: 804.697.6112

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